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Administrative Assistant

Duration:-
12 Months
Job Overview
This position will be responsible for administratively supporting a large organization within our company. The Administrative Assistant will be responsible for providing coverage for general department functions including: -Coordinating complex functions (celebratory, lunch meetings, team building, etc) from planning to execution -Extensive travel booking for both domestic and international travel -Complex calendaring via MS Outlook -Expense Reporting Facilitating meetings -Reporting -Other general department support tasks. This position requires the ability to handle multiple tasks successfully, identify and resolve problems, prioritize workload and effectively handle distractions, work effectively and cooperatively with co-workers, maintain a professional attitude and provide a high level of customer service. This team thrives off of team work - many projects are large-scale and will require cooperation and working closely with other team members.
Minimum Qualification
-5-7 years' experience in an office environment as an Administrative Assistant -Strong MS Outlook skills, especially with calendaring -Prior experience booking travel (both domestic and international) -Strong and effective communication skills -Strong organization and prioritization skills -Must be reliable in attendance, punctuality, and meeting deadlines
Preferred Qualification
Ability to work independently with minimal supervision Ability to interact with many employees across the company Ability to juggle multiple projects and to multi-task and prioritize various responsibilities on a daily basis with little supervisory input. Must work positively in a team environment and be responsive to department and customer needs with a high sense of urgency Effective written and verbal communication skills Comprehensive knowledge of departmental/organizational practices, policies and procedures
Education
12/4- New opening, ready to IV & hire ASAP. Candidates must be able to IV Onsite in San Diego. This search was open previously under req 1967335 which was not filled at the time. Please submit only your best candidates for this administrative support position - this team has really not had the best luck with this role and we'd like to find a keeper for them. If you have any hesitation or notice any red flags during your screenings, please do not submit them. This person will be supporting a large engineering organization within QC - the position requires excellent attention to detail, experience with MS Office, and reliability. The 2 managers are quite experienced and are looking for someone who is on the greener side (maybe up to a handful of years of experience) but very sharp and motivated to join the department and become a solid part of the team. Ideal fit would likely be someone who has been in a similar administrative department support role for a larger professional organization.
Preferred: Associate's



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